Administrative Coordinator (Finance & Executive Support)

The Administrative Coordinator plays a key role in supporting the Finance Head/Director and wider finance team by ensuring the smooth day-to-day running of administrative, operational, and coordination activities across the business. This is a varied role that combines executive support with general administration, requiring excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will coordinate schedules, manage documentation, organise meetings and travel, support finance administration, and provide general administrative assistance across the business. Working with a high level of ownership and professionalism, the role requires someone who is proactive, adaptable, and comfortable working independently while maintaining confidentiality at all times. Role Responsibilities

• Provide day-to-day administrative support to the Finance Director, including diary management, meeting coordination, email management, and travel arrangements.
• Manage calendars, appointments, and meeting logistics, ensuring schedules are well organised and priorities are effectively managed.
• Prepare agendas, reports, presentations, meeting minutes, and follow up on action items.
• Coordinate internal and external communications, acting as a key point of contact for stakeholders where appropriate.
• Provide general administrative support across the finance team, including document preparation, filing, record management, expense administration, and invoice coordination.
• Assist with finance-related documentation, reporting, and maintaining organised financial records.
• Coordinate domestic and international travel, accommodation, and event logistics.
• Monitor tasks delegated by the Finance Director and follow up with stakeholders to ensure deadlines are met.
• Maintain electronic filing systems, business documentation, and company records.
• Assist with office administration, procurement, and general operational support as required.
• Support business projects and provide ad hoc administrative assistance across different departments.
• Identify opportunities to improve administrative processes and contribute to greater operational efficiency.
• Handle confidential business and financial information with professionalism and discretion.

Essential Skills, Knowledge & Experience

• Degree in Administration, Business or related field.
• Minimum 2 - 3 years of experience.
• Proven experience in a similar capacity.
• Previous work experience in the UK is an added advantage.
• Excellent communication skills in fluent English, professional and friendly phone etiquette.
• Excellent project management skills.
• Exemplary planning and time management skills.
• Exceptional organizational and multitasking skills.
• Ability to work well under pressure and meet deadlines.

Work Environment 

• General Work Hours: Between 12.30PM – 10.30PM (WFH) Sri Lanka Time – 45hrs/week.
• Location: Remote WFH + Occasional Meets at our Colombo 5 office – Sri Lanka.
• Benefits: Paid leave, career upskilling opportunities, eLearning courses.