Finance & Operations Administrator  

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Finance & Operations Administrator  

Levein Group Job

Location: Remote (Colombo 05 Sri Lanka )

Experience Level: 2-4 years

Department/ Specialism: Finance

Contract Type: Permanent - Full time

About Us

At Levein Group, we’re driving digital innovation across UK’s most dynamic sectors – from healthcare and fintech to hospitality and tech startups, all from our vibrant hub in Colombo, Sri Lanka. Join our passionate team of technologists where your creativity and skills can transform multiple industries. We offer more than just a job – we provide an environment where innovation meets purpose, where your growth matters, and where your solutions impact leading UK businesses. Ready to work on diverse, cutting-edge projects?

Your Key Responsibilities

Summary of The Role   We are seeking a Finance & Operations Administrator to support the day-to-day financial operations of the business while also providing practical support across wider business operations. The role will involve maintaining accurate financial records, supporting accounts payable and receivable processes, assisting with inventory and costing activities, and providing regular financial information to management.  The ideal candidate will have a strong understanding of day-to-day finance operations, with hands-on experience in Xero and Excel. They should be proactive, organized, commercially minded and comfortable taking ownership across different areas of the business.  Role Responsibilities 
  • Finance & Bookkeeping: Maintain accurate Xero records and ensure financial transactions, reconciliations, and supporting documentation. 
  • Accounts Payable & Receivable: Process supplier and customer invoices, monitor aged debtors and creditors, and follow up on outstanding items where required. 
  • Debtor & Creditor Management: Maintain accurate balances and records, investigate discrepancies, and support timely resolution of outstanding items. 
  • Supplier Payments: Prepare supplier payment schedules and supporting documentation for management review and approval. 
  • Reconciliations: Perform regular bank and other relevant reconciliations, investigate discrepancies, and ensure records are accurate. 
  • Costings & Profitability: Maintain costing sheets and support order-level costing and profitability analysis using Excel and other relevant information. 
  • Cash-Flow Support: Maintain accurate underlying financial data and assist with cash-flow reporting and forecasting for management review. 
  • Financial Reporting: Prepare regular finance reports, reconciliations, summaries, and other financial information to support management decision-making. 
  • Order Processing & Administration: Process and maintain accurate order information, ensuring associated financial and operational details are recorded correctly. 
  • Stock & Supplier Information: Maintain accurate stock, supplier, product and order information and support stock-related administration and updates. 
  • Supplier Coordination: Liaise with suppliers regarding routine orders, deliveries, invoices, documentation and other straightforward queries. 
  • Customer Support: Handle straightforward customer queries relating to orders, deliveries, invoices and statements, escalating issues where necessary. 
  • Order & Delivery Tracking: Monitor order and delivery status, follow up on routine issues, and escalate delays or discrepancies appropriately. 
  • Records & Documentation: Maintain organized financial, order, supplier, customer and operational records and documentation. 
  • General Operations Support: Provide administrative and operational support across the business where required, particularly as processes and systems continue to develop. 

Required Skill and Qualifications

Essential Skills, Knowledge & Experience  
  • 3–4 years of relevant experience in finance, accounts, bookkeeping, or a similar hands-on finance support role. 
  • Practical experience using Xero for transaction processing, reconciliations, and maintaining financial records. 
  • Strong proficiency in Microsoft Excel, with the ability to work with financial data, reports, and spreadsheets. 
  • Good understanding of accounts payable, accounts receivable, debtor and creditor management, and general finance processes. 
  • Experience supporting inventory, costing, cash-flow reporting, order processing, or other commercially focused finance activities is an advantage. 
  • Strong attention to detail and accuracy when handling financial information and documentation. 
  • Good organizational and time-management skills, with the ability to manage multiple finance and administrative tasks. 
  • Strong analytical and problem-solving skills with a practical and commercially minded approach. 
  • Ability to work independently and take ownership of tasks once business processes are understood. 
 Personal Attributes  
  • Detail-oriented, organized, and highly accurate.  
  • Strong sense of accountability, initiative, and follow-through. 
  • Commercially minded with an interest in understanding how financial information supports business performance. 
  • Able to work independently while also collaborating effectively with internal and external stakeholders. 
  • Practical, proactive, and willing to take ownership of day-to-day responsibilities. 
  • Adaptable and comfortable working across both finance and general administrative activities. 

Benefits

Work Environment 
  • General Work Hours: Between 12.30PM – 10.30PM (WFH) Sri Lanka Time – 45hrs/week.
  • Location: Remote WFH + Occasional Meets at our Colombo 5 office – Sri Lanka.
  • Benefits: Paid leave, career upskilling opportunities, eLearning courses.

A Flexible Approach
to Work

OfficeRemote
Team working remotelyTeam event

Work from where you perform best

Whether from your home office, coworking space, or our Porto HQ, you have the freedom to choose.

Earn above the Sri Lankan market

Work with international companies and get paid accordingly.

EPF/ETF included

We operate as a registered Sri Lankan employer.

Flexible Remote Work

Your work hours are flexible. Work remote.

Career Growth & Support

A dedicated team that handles your hardware, HR, and growth.

Health Insurance & Benefits

Comprehensive health insurance coverage, plus additional benefits.

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