Finance Executive – AP

Summary of The Role The Finance Executive plays a key role in supporting the finance function by ensuring accurate and timely processing of supplier invoices and payments. This position is responsible for maintaining the purchase ledger, reconciling supplier accounts, and supporting day-to-day accounts payable operations. The role requires strong attention to detail, organizational skills, and the ability to manage multiple tasks in a fast-paced environment. Working closely with suppliers and internal stakeholders, the Finance Executive ensures accurate financial records, timely payments, and effective resolution of queries. Operating with a high level of ownership, the role requires a proactive approach, strong communication skills, and the ability to meet strict monthly deadlines. Role Responsibilities

• Processing supplier invoices, matching delivery notes to invoices and purchase orders.
• Reconciling supplier statements on a monthly basis and resolving discrepancies.
• Setting up new supplier accounts and maintaining accurate supplier records.
• Preparing purchase summaries and supporting reporting requirements.
• Processing employee expense claims and ensuring compliance with company policies.
• Handling supplier queries via email and phone, ensuring timely resolution.
• Maintaining accurate and up-to-date financial records within the purchase ledger.
• Supporting month-end activities and ensuring all deadlines are met.
• Assisting with general finance administration and supporting the wider finance team.

Essential Skills, Knowledge & Experience

• Previous experience in a Purchase Ledger, Accounts Payable, or Finance Assistant role.
• Strong understanding of accounts payable processes, including invoice processing and reconciliations.
• Proficient in MS Excel and familiar with accounting systems (QB Online and Xero).
• High attention to detail and accuracy in financial data handling.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Work Environment 

• General Work Hours: 9:00 AM to 6:00 PM Sri Lanka Time, 45 hours per week.
• Work Arrangement: Hybrid – 3 days based at our Colombo 5 office and 2 days working remotely from home.
• Benefits: Paid leave, career upskilling opportunities, eLearning courses.