Finance Executive – Accounts Payable & Receivable

Summary of the Role  We are looking for a detail-oriented and organised Finance Executive to support the day-to-day finance operations, with responsibility for both Accounts Payable and Accounts Receivable. The role involves processing invoices and payments, managing customer and supplier accounts, performing reconciliations, supporting financial reporting and assisting with month-end and year-end activities. The ideal candidate will have a sound understanding of accounting processes, strong numerical and organisational skills, and the ability to manage multiple priorities while maintaining accurate financial records and effective financial controls. Role Responsibilities 

• Maintain accurate financial records, ledgers, spreadsheets and supporting documentation, ensuring transactions are recorded in a timely manner.
• Process supplier invoices and customer billing, ensuring invoices are accurate, correctly coded, appropriately authorised and supported by the required documentation.
• Prepare supplier payment runs and bank payments in line with agreed procedures, ensuring appropriate reviews, approvals and segregation of duties.
• Monitor accounts payable and accounts receivable, including reconciling supplier statements, reviewing aged debtor balances and following up on overdue customer payments.
• Reconcile bank accounts and allocate customer receipts and supplier payments accurately, investigating and resolving discrepancies, unallocated cash, duplicate invoices, missing credit notes and other account queries.
• Communicate professionally with customers, including Local Authorities and the NHS, suppliers and internal stakeholders to resolve queries and address payment delays.
• Manage Accounts Payable and Accounts Receivable inboxes, responding to queries within agreed timescales and escalating significant issues or long-outstanding debts to the Financial Controller.
• Support the month-end close process, including account reconciliations, aged debtor reviews, outstanding invoice checks, accruals, debtor provisions and financial reporting.
• Assist with monthly, quarterly and annual financial reports, budgeting, forecasting, expense tracking and cash flow monitoring.
• Support payroll processing, employee expense claims, petty cash management and coordination with HR where required.
• Assist with tax filings and statutory compliance requirements, ensuring adherence to relevant financial regulations and internal financial policies.
• Support external audits by preparing financial records, invoices, payment samples, bank reconciliations and other supporting documentation, and responding to auditor queries.
• Maintain accurate supplier and customer records, organised filing systems and clear audit trails for invoices, receipts, credit notes, approvals and payments.
• Coordinate with vendors and suppliers regarding invoices, contracts, payment queries and account discrepancies.
• Identify opportunities to improve finance processes, strengthen financial controls, reduce errors and increase efficiency through effective use of Excel, automation and AI in line with company policy.
• Handle sensitive financial, customer and resident information confidentially and in accordance with applicable data protection requirements.
• Provide cover across Accounts Payable and Accounts Receivable during periods of absence to ensure continuity of finance operations.
• Provide general administrative and operational support, including organising meetings, preparing agendas, recording minutes and assisting the wider team with ad hoc requirements.

Essential Skills, Knowledge & Experiences 

• Previous experience in a finance, accounting or bookkeeping role, preferably covering both Accounts Payable and Accounts Receivable.
• Good understanding of accounting principles, financial processes, bank reconciliations and ledger management.
• Experience processing supplier invoices, customer billing, payments and receipts.
• Ability to investigate discrepancies, resolve account queries and follow up on outstanding payments.
• Proficiency in Microsoft Excel and experience maintaining accurate financial records and spreadsheets.
• Experience using accounting software or financial management systems.
• Good numerical, analytical and problem-solving skills, with strong attention to detail.
• Understanding of financial controls, audit documentation and statutory compliance requirements.
• Strong written and verbal communication skills, with the ability to communicate professionally with customers, suppliers and internal stakeholders.
• Good organisational and time-management skills, with the ability to manage multiple tasks and meet deadlines.

Personal Attributes 

• Detail-oriented, accurate and methodical in handling financial information.
• Proactive and accountable, with the ability to follow up on outstanding matters independently.
• Professional and confident when communicating with customers, suppliers and colleagues.
• Trustworthy and discreet when handling confidential financial information.
• Flexible and willing to provide support across different finance and administrative functions.
• A collaborative team player with a continuous improvement mindset.

Work Environment 

• General Work Hours: Between 9:00am to 6:00pm Sri Lankan Time – 45hrs/week.
• Location: Hybrid – 3 days per week working from our office in Colombo 5 and 2 days per week working remotely from home.
• Benefits: Paid leave, career upskilling opportunities, eLearning courses.